About This Course:
While travel pay laws vary by state, the rules governing travel pay vary based on a number of factors, including whether workers are traveling on assignment, driving company vehicles or their own cars, etc.
And some of these factors, such as "commuting time", "waiting time", or "on-call time" are additionally governed by FLSA rules - and oft times are rife with employee fraud. It's enough to drive even experienced payroll managers bonkers!
What You'll Learn:This audio conference covers the IRS rules regarding what is considered travel versus commute and what is an allowable expense versus taxable wages.
By attending this training session, you and/or your team will learn:
- What is considered bona fide travel by the IRS
- The IRS rules for transportation expenses: mileage, car rental, airfare, hotel, meals, and entertainment
- Which employees are entitled to travel time pay
- How and when to compensate an employee for travel time away from a work site
- How to communicate the rate of pay and the requirements of travel
- The travel tracking necessary to compensate the employee properly
- What are the accountable plan rules as they pertain to travel expenses? How quickly must receipts be provided by an employee? How often do expense reports needs to be submitted?
- What is considered a wage or a taxable commute benefit?
- The IRS guidelines regarding commute costs
- "Breaks in service" allowing travel expenses to avoid reclassification as wages?
- The concepts of "co-locating" and "tax turtles" also will be addressed
- The "One-Year" rule: Is there such a thing as breaking residency and restarting the reimbursement clock?
- Typical problems that arise with travel and other FLSA issues, such as meals during travel
Top FAQs
In addition to ensuring that employees are paid correctly and on time, "Payroll" has numerous time and reporting requirements. The primary payroll areas include paychecks, reporting, operations, and management.
In business since the mid-1990's, we have over 25 years of experience delivering high-quality training content via seminar, webinar, online, and other formats. Each of our courses are delivered by an industry expert who will share his or her years of experience to help you be in compliance, smarter, and more productive, and almost all offer SHRM and HRCI credits.
Payroll Administrators must be able to:
- Properly "classify" workers
- Apply the various exemptions
- Calculate gross pay and properly make deductions
- Correctly identify, pay, and withhold taxes for employees
- Administer deferred compensation, cafeteria plan, sick pay, and other compensation
- Handle stock options, expense reimbursements, relocation, and other "expenses"
- Follow the proper policies, procedures, and documentation requirements for garnishments and levies
- Properly complete and file all required reporting requirements
- Correctly complete year-end requirements and establish year-beginning requirements
- Implement and maintain fraud, audit, disaster recovery, and record retention processes and procedures
While many payroll-related regulations are federally-governed, there also are many state requirements, including those for handling garnishment, final paychecks, and unclaimed paychecks. Each state's requirements differ in the details, so be sure to check your state's requirements by clicking the applicable link(s) at the bottom of this page.
Payroll is much more than just handing out paychecks, and includes a variety of responsibilities such as handling garnishments, travel pay, multi-state taxation, unclaimed paychecks, and much more in a timely and accurate fashion.
